Form Settings
Every form comes with a set of configurable settings that control its behavior, access, and lifecycle. These settings are available during form creation and can be updated later from the Fill Inbox.
Notify on Submit
When enabled, the form creator receives a monday.com notification each time a respondent submits the form. This keeps you in the loop without needing to constantly check the board.
Notifications are delivered through monday.com's built-in notification bell. No additional email configuration is required.
Allow Editing After Submit
By default, a form can only be submitted once. Enabling this setting allows respondents to revisit the form link and update their previous answers.
When enabled
Respondents can re-open the same form link, see their previous answers pre-filled, make changes, and submit again. Each new submission creates a new entry in the submission history.
When disabled
After the first submission, the respondent sees a "previously submitted" notice and cannot resubmit.
Password Protection
Add a password to restrict access to the form. Only respondents who enter the correct password will be able to view and fill out the form.
min 6 charactersWhen a respondent opens a password-protected form, they are presented with a password prompt before the form fields are revealed. Incorrect attempts are rate-limited to prevent brute force attacks. A successful password entry generates an access token stored in the browser session.
Wait for Approval
Enable this setting to prevent form submissions from being automatically written to your monday.com board. Instead, submissions go to the Fill Inbox where you can review them before approving or rejecting.
Approval workflow
- Respondent submits the form
- Submission enters a Pending state in the Fill Inbox
- Admin reviews the submitted values side-by-side with the current item data
- Admin clicks Approve to write values to the board, or Reject to discard
Without approval
Submissions are applied to the monday.com item immediately and automatically.
Custom Message
Add a custom message that appears at the top of your form, above the fields. Use this to provide instructions, context, or any information the respondent needs before filling out the form.
The message is displayed as a text block at the top of the form. It supports plain text and is visible to all respondents.
Expiration Date
Set a date and time after which the form will no longer accept submissions. Expired forms display a clear notice to respondents explaining that the form is no longer available.
The expiration is validated to ensure you cannot set a date in the past. Once a form expires, its status changes to Expired and it can no longer receive submissions. You can extend or remove the expiration at any time from the Fill Inbox settings panel.
Required and Optional Columns
By default, all columns included in your form are required — respondents must fill them in before submitting. You can toggle individual columns to optional, allowing respondents to leave them empty.
- Required fields are visually marked on the form so respondents know which fields are mandatory
- Optional fields that are left empty are omitted from the submission entirely and do not overwrite existing board values
- You can change the required/optional status of any column during form creation
Settings at a Glance
| Setting | Default | Description |
|---|---|---|
| Notify on submit | Off | Send a monday.com notification on each submission |
| Allow editing | Off | Let respondents update their answers after submitting |
| Password | None | Require a password to access the form (min 6 characters) |
| Wait for approval | Off | Hold submissions for manual review in Fill Inbox |
| Custom message | None | Display a message at the top of the form |
| Expiration date | None | Automatically stop accepting submissions after this date |
| Required columns | All required | Toggle individual columns between required and optional |